Buying Administrator

Are you an enthusiastic individual ready to tackle the working world. RCL FOODS has an exciting opportunity for a **Buying Administrator** to join our **Procurement team** based in **Westville**. The individual will need to provide administrative support to the purchasing process with specific responsibility for administering site/category bid and purchasing documents;
calling off from loadedcontracts;
and responding to related inquiries
**Duties &
Responsibilities**:
**Buying Administration**
Review workflows and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items.
Solicit written and telephone quotations.
Research new sources of supply.
Inform functional staff and vendors regarding procedural requirements.
Maintain purchasing documents, files and records and follow up files of purchases, shipments, and related matters.
Call off items from loaded contracts/MRP and capture purchase orders.
Expedite purchase orders and orders to ensure that materials are shipped and delivered on promised dates.
Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications.
**Reporting Administration**
Compile any requisite information for any site/category procurement reports required.
**General Administration**
File and safeguard records within area of responsibility.
Compile _ad hoc _spreadsheets and analysis when required.
**Information and Data management**
Capture data accurately and regularly onto SAP to enable access to reliable data and reporting for trend analysis and decision making.
**Teamwork and Self-Management**
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
Support and drive the business core values.
Manage colleagues and client’s expectations and communicate appropriately.
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
Champion training and development of self and others through utilising available training opportunities.
Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
**Minimum Requirements**:
Grade 12/Matric with Mathematics.
A Degree/Diploma in Logistics/Supply Chain.
Minimum of 3 to 5 years’ buying administration or similar functional experience.
SAP experience will be advantageous.