Choir Secretary (Volunteer)

The Choir Secretary for Red Lights Choir plays a pivotal role in ensuring the efficient functioning of the choir's administrative processes. The responsibilities encompass a wide array of tasks crucial to the overall organizational and operational success of the choir.
Key Responsibilities:
1. Choir Constitution Amendments:
Regularly review and update the choir's constitution, ensuring alignment with organizational goals and objectives.
2. Choir Register Management:
Maintain an accurate and up-to-date register of choir members, overseeing data capture and ensuring compliance with privacy regulations.
3. Communication with Sponsors:
Draft and send proposals to sponsors, maintaining effective communication channels to secure support for the choir's initiatives.
4. Yearly Reports:
Compile comprehensive yearly reports detailing the progress and production achievements of the choir.
5. Production Paperwork:
Handle the meticulous filing and drafting of paperwork related to productions, shows, and performances, including drafted programs and task distribution.
6. Rehearsal Planning/Scheduling:
Collaborate with the Choir Director/Conductor to plan and schedule rehearsals effectively, optimizing the choir's practice sessions.
7. Calendar Planning:
Develop and maintain a calendar outlining the choir's yearly events and projects.
8. Meeting Minutes:
Record and maintain detailed minutes for all meetings held, ensuring accurate documentation of discussions and decisions.
Basic Skills Required:
1. Organizational Skills:
Ability to manage multiple tasks efficiently and maintain meticulous records.
2. Communication Skills:
Strong written and verbal communication skills for effective interaction with sponsors and choir members.
3. Attention to Detail:
Precision in handling paperwork, updating profiles, and recording meeting minutes.
4. Time Management:
Efficiently plan and schedule rehearsals, events, and meetings.
5. Adaptability:
Flexibility to handle varying paperwork and adapt to the dynamic needs of the choir.
6. Tech Proficiency:
Competence in using relevant software for data capture, communication, and document management.
**Job Type**:
Part-time
Expected hours:
15 per week
Application Question(s):
- Are you going to be able to work part time, mainly work from home and attend both virtual and physical meetings?
- Are you currently pursuing a qualification in this field? If yes, which level of study?
- How many years of Secretarial Work do you have?
**Education**:
- High School (matric) (required)
**Experience**:
- Secretarial Work:
1 year (required)