Credit Controller (Debtors Functions)

**Credit Controller (Debtors Functions)**
**Rustenburg / Klerksdorp**
**Market Related salary**
**Requirements**:
- Syspro experience essential
- Computer Literate - MS Excel knowledge required
- Minimum of between 3-5 years’ experience in Credit Control (Debtor’s function)
- Experience in managing a book value of about R10 mil
- Attention to detail, accuracy and is figure orientated
- Deadline driven
**Duties**
- Responsible for monitoring of the credit limits and collection of all outstanding amounts on the assigned debtors’ books including:
Credit Control, Admin, Loyalty Customers, New Accounts &
Bank Invoice Discounting Amounts.
**CREDIT CONTROL**
- Ensure that all accounts are followed-up on a weekly basis to ensure that all accounts due are collected and that system notes are kept up to date
- Ensure that accounts remain an approved term
- Ensure that accounts trade within the approved credit limit
- Any account that becomes overdue that is below the franchise loss amount must be reported
- All customers must have a customer class and area code on Syspro
**ADMIN**
- Month-end customer statements to be send to all customers by the 2nd day after the end of the calendar month
- Invoices and required documentation to be sent to customers when requested
- Review credit limits based on order intake on a regular basis
- All credit limits to be checked on the Credit Insurer system every 2 months in accordance with Company policy
- Ensure that each customer has a file that contains the correct documentation
- Reconciliation of debtor’s accounts as required
- Processing of credit notes within 24hrs of being approved
- Processing of loyalty customer rebate credits once they have been authorised
- All credit notes must be processed before month end except for credits required for invoices generated on the last day of the month
- Releasing of sales orders in accordance with levels of authority
- Customer refunds to be properly completed and supporting paperwork to be submitted to Cash Control Dept as per the SOP on the same day as requested by the customer
**LOYALTY CUSTOMERS**
- Opening of loyalty customer accounts of Syspro
- Liaise with responsible contact person at Head Office in order for the loyalty cards to be printed and issued
- Ensure that all outstanding amounts and queries are resolved on the loyalty ageing
- Review and comments of all loyalty accounts to be discussed twice monthly
**NEW ACCOUNTS**
- Ensure that the Credit Application is completed in full by the customer and ensure that the correct supporting documents are received
- Credit insurer annexure to be checked;
once cover obtained, account to be loaded on the system
**BANK - INVOICE DISCOUNTING ACCOUNTS**
- Ensure all payments are processed daily against invoices and not left unapplied on the customer account from the ID Bank accounts
- All month end payments are to be processed
- Ensure all customer details are correct on Syspro
- Address all special margin queries urgently
- Assist with monthly ID Bank audit
**ADHOC DUTIES &
OTHER FUNCTIONS**
-Ensure that credit limits are timeously obtained for new orders received
- Advise of accounts that are placed on hold and the reason therefore immediately
- Processing all payments from bank statements daily
- Resolved any cashbook queries raised immediately
- Assist with the admin roles during Branch stock takes
- Year-end customer statements to be printed and filed in a separate audit file
- Resolving of auditor’s queries
- Ensure that all documentation is provided to auditors on request
- Petty cash - control and reconciliation