Executive Assistant - Rvp Africa

**About The Association**
At The Association, our impact is global. We help people build and grow careers that improve their lives, help communities succeed, and help countries build strong economies. Together, we lead the most influential body of professional accountants and shape the future of the global accounting profession.
**Summary of Role**:
To provide full secretarial and administrative support to the Regional Vice President:
Africa and any ad hoc projects or other duties as may reasonably be requested.
**Accountabilities &
Responsibilities**:
- Undertake general administrative duties
- Prepare expense claims on an adhoc basis for the Regional Vice President, Africa
- Pro-active diary management;
including setting up external and internal video conferences, conference calls, meetings, conferences, events, etc.
- Maintain a diary of all our reporting internal and externally, even regulatory and follow up with managers to ensure they have done the reporting et
- Track and analyse all non financial KPI’s
- Make the necessary diary, catering and accommodation arrangements for internal and external meetings.
- Understand the business cycle and compile reports for the RVP’s review.
- Assist in the preparation of agendas and take minutes for the Africa Advisor Panel, and all sub-committees and other ad hoc working parties/task forces.
- Assist the RVP with Governance of the RAP. Collate information for the Nominations Committee, Governance to present to SLT.
- Take action points for the monthly regional ALT meeting.
- Liaise with Committee/Board Members, staff or other business contacts to clarify arrangements for business meetings.
- Organise, in conjunction with the RVP, the annual Africa Regional staff conference (ie. should we decide to continue with the annual conference).
- Ensure all invoices are directed or received from appropriate individuals, loaded on ERP Oracle system and returned to finance department for processing.
- Maintaining, updating and collating the rewards scheme
- Manning the RAVE interface special pathway inbox for distribution to country managers and business development managers for naturing
**Supervisory Responsibilities**:
- None
**Knowledge, Skills &
Abilities Required**:
- Excellent communication skills.
- Able to balance demands of confidentiality and sensitivity whilst maintaining good working relationships.
- Pro-active and adaptable.
- Ability to work well alone acting on own initiative when necessary.
- Ability to multitask and deal with high volumes of work.
- Excellent time management.
- Excellent minute taking.
- Strong command of English, verbal and written skills.
- Strong organisational abilities.
- A positive disposition.
- Strong team player - able to work seamlessly with others.
- Have the ability to work accurately and effectively under pressure, whilst remaining calm and composed.
**Required Experience, Qualifications &
Education**:
- Experience in general PA duties at senior executive level
- Matric
- Post school education such as a degree or executive secretarial diploma
- Computer literate - advanced MS office skills
- Good typing speed - 60 wpm plus
**Preferred Experience, Qualifications &
Education**:
- HR administrative experience is desirable
- The capacity to listen attentively, present information in a clear manner and respond appropriately to the verbal and written communication of others
**Who We Are**
At The Association, we are transforming the accounting and finance profession. We are future-focused, empowering the world’s most highly skilled accountants to stay relevant, meet today’s demands, and prepare for tomorrow’s challenges through quality education, resources, and training.
Learn more about The Association on LinkedIn and our Career Site.
**How We Support You**
We provide flexibility to help you achieve a good work-life balance. You’ll be part of a global, diverse team who foster an environment of inclusion and belonging where you are valued for who you are and where you come from.
We offer benefit options that support your wellbeing, in and out of the workplace, including healthcare, retirement, paid time off, parental leave, and an employee assistance program. We provide tools and resources that support your mental health, and continuously evolve our offerings in order to meet your needs.
We believe in non-stop learning and are committed to investing in learning opportunities that help you reach your full potential and support your continued development.