Litigation Secretary/Para-Legal Assistant

Litigation Secretary/Para-Legal Assistant, Greenside Johannesburg, R15k p. M.Digital typing of letters, emails, memoranda, file notes, contracts, pleadings, notices, reports, charts, time records, invoices, bills of costs including descriptions of professional services and the like, managing directors flat rental portfolio including drafting and sending out monthly rental invoicesFiling of correspondence, keeping the files neat on a continuous basis. Liaise with accounts department on opening of new files and closing of concluded files including to ensure that no debit balances exist on dead filingCreating and maintaining a register of dead files, packing files together with ledger cards and time slips into boxes for dead filingLiaising with the accounts department on all financial aspects relating to the practice including forwarding to accounts department fee invoices and disbursement invoices for entry on the accounting systemDraft attorney client bills of costs on matters on a continuous basis by ensuring that the time records and that of any of the assistants, are entered into the bills on a daily basis so that fee invoices can be dispatched toclientsFollow up on invoices outstanding for more than 30 days by telephone and written remindersKeeping record of the billable hours recorded on a weekly basis and presenting these recordsRepairing draft instructions to counsel and copying, sorting and arranging papers for inclusion in counsel-s brief, typing draft pleadings, notices and discovery affidavits, arranging appointments for plaintiffs or defendants to attend medico-legal or other examinations in personal injury matters and prepare draft instructions to medical practitioners or other experts in this regardManage an electronic file diary systemMake photocopies of documents and scan documents when requiredTranscribe all recorded telephone calls and recorded consultations, keep a record of telephone calls made and received, copies, scans and travelling expenses, per matter, for invoicing purposes, record the monthly number of copies, faxes and scans made on the photocopier and forward this data to the photocopier maintenance company for billing purposesEnsure that the pool vehicle is maintained, mileage logged per matter for business travelling and billed to the clientOrder stationery and assist with personal administrative matters