Litigation Secretary - Pretoria

**Litigation Secretary - Pretoria**
Our client, a boutique law firm specializing in General practice with focus on Litigation, based in Pretoria, has a vacancy available for a Litigation Secretary**.**
**Main purpose of the job**:
**Key responsibilities**:
- Type, check and file legal documentation &
correspondence using the firm’s standard templates.
- Dictaphone typing.
- Check documentation, Re-format and re-phrase where necessary.
- Index and paginate documents.
- Scan relevant documentation into File Site under matter number.
- File all documentation and relevant correspondence in date and time order.
- Print out pro forma invoices for verification and checking by fee earners.
- Make amendments to time and narratives as required.
- Submit invoices for final sign off and distribution.
- Follow up with clients after 30 days to collect invoice payments and keep a log of all client contact.
- Escalate problematic invoice payment problems to fee earners in need and monitor and record payment status.
- Escalate outstanding invoice payments to Finance Credit Control after 90 days.
- Check and assist Finance with account allocations in need.
- Process expenses as authorised.
- Open up matters for new clients on e-works and collect all the requisite client details and documentation.
- Answer and screen telephone calls, take messages and greet clients.
- Schedule and confirm diary appointments as requested.
- Some deeds office work (conveyancing)
**Qualifications and Requirements**
- Matriculation certificate or equivalent
- 1 to 2 years’ experience as a legal secretary
- Must have their own reliable transport
- Must be from Pretoria
**Competencies**
- Ability to read, write and spell effectively in English.
- Shorthand an advantage.
- Ability to work in a challenging environment with a wide and varied caseload.
- Dictaphone typing skills.
- A good working knowledge of how to open matters.
- A good working knowledge of where and how to file court documents.
- Attentive to detail - methodical, organised, precise, accurate, neat and tidy with paperwork.
- Resilient - not affected by criticism and able to recover quickly from setbacks.
- Relaxed - calm under pressure, free from anxiety, emotionally dependable.
- Time management skills - ability to schedule own day.
- Well-developed written and verbal communication skills.
Market related salary offered.
**_
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