Manager: Health Product Management (Hpm)

**FIXED TERM CONTRACT VACANCIES**
**Jul 2023 - Mar 2025**
The AIDS Foundation of South Africa (AFSA) is a Durban-based NGO that acts as an interface between Donors and Community Based Organisations (CBO’s) working in the HIV/AIDS sector, by strategically placing donor funds with CBOs, and providing them with ongoing, technical support &
capacity building. AFSAhas been selected to be appointed by the Global Fund (GF) as one of the Principal Recipients (PRs) that will manage programmes funded by the grant, mainly adolescent girls and young women’s programme, with several modules aimed at addressing core issues related to HIV prevention and management. AFSA wishes to appoint suitably qualified individual for the position described below and based at the AFSA’s head office in Durban.
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- **Position**:
Manager:
Health product management (HPM)
- **Position reference:
“Manager -HPM”.**_
**Remuneration**:
Market-related remuneration will be negotiable in accordance with AFSA’s remuneration policies.
**Purpose of job**:
To ensure health product management and reporting functions are carried out efficiently. Support biomedical module of the AGYW programme. Will work in coordination with Product suppliers, DoH, AFSA programme managers, SANAC TSU, Global Fund and programme implementers, to ensure efficient and continuous products supply and ensure uninterrupted services to programme beneficiaries. Will also participate in the development of operational policies and guidelines, related to HPM. Provide technical support, around HPM, for AFSA programmes and implementing organisations. Oversee formulation &
implementation of strategies to improve HPM and ensure that high quality &
standards are met.
**Responsibilities include, but are not limited to**:
Health product management
- Support implementing teams and clinical team regarding procurement, dispensing, distribution and stock management, of key programme commodities:
medicines, rapid test kits, PPE, consumables, etc.
- Quantify and forecast product needs and consumption. Ensure implementers do not run out of essential programme commodities. Liaise with suppliers and other partners to ensure continuous, uninterrupted stock availability from manufacturer to warehousing intermediary to end user. Key commodities include:
HIV ARTs, HIV test kits, healthcare PPE, etc. track stock distribution.
- Ensure full accountability of commodities procured under the programme. Validating the PSM arrangements and the supply plan, including forecasting and related budget for health products
- Identify key risks related to health product management and HPM arrangements and ensure that appropriate mitigation measures are in place for the effective and efficient implementation of activities related to the management of health products and improvement of systems to prevent service disruption and poor quality of services, use of substandard health products, and ensure effective use of grant funds. Escalate any HPM, service delivery related risks to funder, as necessary.
- Ensuring adherence to relevant policies (including Global Fund) and reviewing instances of non-compliance and proposing remedial actions;
- Contributing to internal and external trainings and guidance on AFSA and Global Fund HPM policies, procedures and tools;
- Ensure quality approved products are used. Adhere to WHO pre-qualified products guidelines.
- Ensure high quality warehousing, storage, transportation and management of health products.
- Develop quality management resources /tools:
SOPs, manuals, guidelines:
develop &
train teams. Support HPM-related training activities -which could be delivered by external partners.
- Develop and track implementation plans.
- Provide technical support to the biomedical module of the AGYW programme.
Reporting
- Oversee the health product management template:
grant document which captures all information pertaining to the procurement and supply management of health products under the grant.
- Manage the Price and Quality Reporting database:
a publicly accessible online database that collects and displays data on procurement transactions made by Global Fund-supported programs.
- Collate and analyse data and achievements for donor reporting purposes.
- Manage procurement-related data &
provide detailed regular reports.
- Work with ERP (enterprise resource planning) system to manage reporting.
- Report, on AFSA procurement, to relevant structures and also maintain procurement-related databases for accountability and transparency.
**Partnerships/ Stakeholder Management**
- Develop and maintain relationships with donor agencies and partners.
- Establish strategic and collaborative partnerships with NGOs and government departments in the nationally, in support of the implementation of programme activities.
- Maintain close coll