Operations Secretary

**Job Number**
- 68442
**Job Type**
- Permanent
**Job Title**
- Operations Secretary
**Computer Skills**
- MS Excel,MS Outlook,MS Word
**Industry**
- Retail - Wholesale
**City**
- Johannesburg South
**Province**
- Gauteng- articulate, thorough in the execution of tasks and is very efficient and has high levels of attention- to detail.- Must have current experience in a Similar role.-
- Managing Operational Teams Daily, Weekly and Monthly Diaries - when required;
- Executing of Personal Assistant Duties for the Directors of the business as specified;
- Ensuring the Operational Teams deadlines are met by proactively addressing reminders and ensuring teams meet deadlines;
- Managing expectations on completion of task;
- Executing processes onlogistics management, time management and deadline driven approach;
- Ensuring that the reminders on deadlines are set and followed up on;
- Managing bookings of travel, logistics of couriers, deliveries of service providers and supplier / service level agreements are met;
- Managing invoicing andquotations from Suppliers / Third Parties for approval and payments through to Finance;
- Managing the Accommodation and Travel of the Operations Team;
- Management and processing of Field management expense claims, ensuring timeously paid and accurately paid;
- Ensuring Compliance onLegal issues, Insurance requirements and Governance is met through timeous execution and delivery of tasks;
- Ensuring Communicationon deliverables to meet Compliance deadlines are met by managing the process adequately.- On a relieving basis, relieving the Office Manager and Reception area when required but on an Adhoc basis;
- Answering of All Callscoming in through the Switchboard, the ideal person should have above average telephone skills- General administration and Filing in the office for the office team;
- Assisting the marketing department with coordination if required;
- Managing office supplies and ordering of office supplies;
- Travel arrangements including flights, car hire, parking bookings at the airport and accommodation bookings across the country;
- Processing quotes/invoices and expense claims on the company portal, and following up on approvals and payments for general office payments, accommodation payments, vehicle licensing payments, as well as Capex payments for Head Office and the stores;
- Assisting Head Office and the stores with ordering printed stationery, which includes GRV books, claim books, sundry order books, etc.;
- Full office administration including printing, purchasing and managing office supplies, stationery and groceries, filing;
- Assisting with the payment of VAT claims to the Lesotho Revenue Authority for orders from our Gain store in Lesotho;
- Completing Credit Applications when required;
- Assisting Head Office and stores with courier services across the country;
- Assisting HR and Payroll with Administrative queries;
- Ordering uniforms for Head Office staff;
- Any ad-hoc duties.- Will be required to relieve for the Office Manager or other Dept Secretaries-
**Inherent Requirements**
- Minimum Grade 12;
- Administration qualification will be advantageous if the person has- such skills;
- 5- 10 Years’ Experience as a Minimum in the role of a Secretary for an Executive level of Management;
- Above average Communication, Administration and Computer Literacy skills;
- Excellent written and verbal communication skills;
- Computer literacy (Strong Excel, Word and Outlook skills);
- Basic administration processes (including filing and record keeping).- Must have own reliable transport**What Qualification**
**Minimum Qualification**
- Matric
**Status**
- Available