Payroll administrator

Wenz recruitment - Cape Town
new offer (23/02/2020)

job description


A construction company is seeking to employ a payroll administrator to efficiently prepare and process the entire wages and salaries component of the organisation.



Processing of salaries and wages

-       All new employees are to be captured on excel and added onto the Build Smart system.

-      Accurate capturing and updating of all deductions, leave day, absent days, hours, cost and balance of employee salary.

-      Accurately process and balance all salaries as per calculation.

-      Check all report, export to system and roll over to new month.

-      Capture all costings on Build Smart after each processing month.

-      Ensure that all salaries are captured and processed on SARS to generate and submit EMP201 monthly and EMP501 Bi-Annually.

-      When required terminate employees by calculating relevant leave allocated and ensuring accurate pay to terminated employees and process on system and excel sheet.   

-      Processing of wages on a bi-weekly basis by updating security timesheets, preparing the wages sheet for capturing and capturing the wages timesheet on allocated excel sheet.

-      All stamps are to be completed on sheet accordingly and clock cards should be captured for importing into the Build Smart system.

-      Accurately balance the Build Smart system with the excel sheet and apply deductions where applicable.

-      Follow due administrative process by exporting prn file and net listing report to mail to relevant individual for payment and ensure that all queries are resolved in a timeous manner.

-      During month end the DSPK are to be completed and prepared for payment, wages sheets are to be prepared for automatic contributions and stamps are to be captured.

-      Automatic contributions are to be prepared for payment and the proof of payment are to be sent to the BIBC.

-      Terminate all relevant wage staff on Build Smart when applicable.

-      Ensure that all filing is up to date and stored in the designated areas.

-      Provide UIL9 forms to all wages staff.

-      Ensure the year to date BIBC benefits are reconciled.

-      If an employee absconds, draft and send abscondment letters timeously.


Administration duties

-      Assist department in updating all Management Control data for B-BBEE purposes.

-      Compile all requested information in order to submit EEA2 and EEA4 reports yearly.

-       Timeously loading of new staff on PSiber and linking of all relevant documents.

-       Compile and submit the UI 19.

-       Processing of all additional leave requests.

-       Ensure updated and maintained device allocations sheet as per Human Resource Manager information.

-       Drafting of various letters such as change of title and increase letter, as well as confirmation of employment.

-       Prepare, manage and ensure accuracy of employment contracts

-       Develop excel staff and control sheet

-       Inform HOD of contract expiry dates

-       Assist department with ad-hoc tasks as and when required.





-       E-filing knowledge (submission of EMP201 and EMP501)

-       Reconciliation

-       Computer Knowledge

-       Build Smart system (or payroll system)

-       Labour practice 

-       WCA

-       Employment Equity

-       Administration qualification or Human Resource related qualification


SALARY: R14 000- R17 000 PER MONTH

Should you fit the profile kindly forward your CV to <-------- Please upload your CV here --------

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Payroll administrator

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