Personal Assistant To The Chief Financial Officer

The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of
Environment, Forestry and Fisheries (DEFF) and is governed by a Board. The organisation is an
Authoritative voice for weather and climate related services in South Africa and is a member of the
World Meteorological Organisation (WMO) to fulfil a range of international obligations of the
Government. South African Weather Service (SAWS) strives to be a Weather and Climate Centre of
Excellence providing innovative solutions to ensure a weather-smart region, sustainable development
And economic growth.
The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic
Person to undertake the role of:
**Personal Assistant to the Chief Financial Officer (CFO)**
**Salary total package:
Negotiable**
**Centre:
Centurion**
**(Ref. WS04/082023)**
**Job summary**:
To provide professional and efficient secretarial and administrative support to the CFO.
Maintaining the CFO’s diary and arranging meetings, conferences etc. Attending meetings and
Taking minutes.
**Key performance areas:
- Manages the CFO’s diary and schedules meetings and where applicable, book meeting rooms
Accordingly.
- Drafts meeting agendas and ensure the timeous distribution of meeting packs.
- Accurate minute taking and timeous distribution of these and matters arising from meetings.
- Follows up on action items from meetings to ensure completion within stipulated deadlines.
- Manage office in absence of the CFO.
- Managing the CFOs inbox, screen all correspondence and action them where appropriate and
Where relevant, ensures that the CFO’s actions the items that need his attention.
- Acting as the point of contact among executives, employees, clients, and other external
Partners
- Coordinate the function’s compliance and annual submissions e.G., Declarations of Interest,
Requests from auditors, performance agreements and assessments, APP reports etc.
**Minimum Requirements and Attributes:
- A relevant Administration or Secretarial qualification.
- At least 3 years of relevant experience in an executive support/science background or prior
Experience of working in the science environment.
- Knowledge and experience related to management submissions.
**Added advantage.**
- Good administrative Skills.
- Good organisational skills and detail oriented.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office (Outlook, PowerPoint, Word, and Excel.
**Please Note:
***Enquiries for the above-mentioned positions must be directed to:
Ms. Thembisa Bixa, at Tel. (012)**
**367 6208.**
For the above position and upload your (Comprehensive CV with certified copies of qualifications).
**Closing Date:
21 August 2023**
**Note:
Recruitment Agency applicant submissions will not be considered**
Preference will be given to People living with disabilities in line with SAWS EE targets. This is an EE
Position and preference will be given to females, Africans, Indians and Coloureds (AIC).
Contacted within 3 months after the closing date of this advertisement, please accept that your
African Weather Service is an equal opportunity employer.
**Record Reference **HCM-ADVERT-PA CFO 2023