Procurement Clerk - Spark Schools Support - 2023

SPARK Schools is a social impact disruptor and is leading change in the education space through its network of affordable private schools. The SPARK Schools network provides transformational education innovation through Africa’s first blended learning model, which elevates student achievement and provides the tools teachers need to serve their students effectively.
The blended learning model, which combines classroom teaching and online instruction, allows teachers to anticipate student needs and equips schools to provide personalised education at an affordable cost. SPARK Schools is pioneering this transformative education model to ensure the accessibility of university and careers for all.
SPARK Schools is a high growth, mission and values-driven entrepreneurial organisation, operating 20 primary schools, 4 high schools and serving over 15,000 families in 2023. We are looking for dynamic people to join our team.
**Purpose of Role**:
The role of the Procurement Clerk is to ensure that the items and services are designed and purchased from specified suppliers. An important aspect of this role is seeking maximum value for the company through time and cost agreements while working with innovative design concepts. This exciting position combines design and procurement to ensure that the Group continues to innovate around education design and simultaneously promote cost efficiencies.
**Reports To**:
Procurement Manager
**Responsibilities**:
- Designs and improves product specifications through team consultation and independent design process.
- Review and plan orders, create requisitions for purchased items and manages the approval process.
- Transmits and prioritizes approved purchase orders and supporting documents to the supplier.
- Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to internal customers.
- Tracks orders and confirms system lead times, delivery dates, and costs.
- Reviews, updates, and maintains purchase orders on the accounting system until they are closed.
- Ensures orders adhere to supplier agreements and contracts and reports non-conformances.
- Ensures that requests from various locations are aligned with the blue print, authorised by the relevant budget holder and aligned to the budget
- Leads finance and logistics staff in resolving reception and invoice discrepancies.
- Identifies opportunities and implements actions to achieve efficiencies.
- Contributes to consolidation, reduction, and rationalization of the local supplier base.
- Analyses the purchase request from the user departments and determines the appropriate method of procurement, quotation, tender, and request for proposal.
- Provides assistance to user departments, when required, in the preparation of specifications, etc.
- Arranges for samples, testing, and evaluation of new products.
- Collaborates with staff on new standing agreements, ensuring staff awareness of product lines of new suppliers.
- Contributes to the development and formulation of purchasing procedures and practices as required.
- Participates in the annual reporting process.
- Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
- Contacts suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
- Ensures alignment to the budget and procurement process
**Requirements**:
**Qualifications and Criteria**:
- Matric
- Bachelor’s degree in supply chain management, logistics, business administration or similar is advantageous
**Experience**:
1 to 3 years of experience in the field of procurement.
**SPARK Values**:
Service, Persistence, Achievement, Responsibility, Kindness
**Benefits**
**SPARK offers**:
- fair market linked remuneration
- performance-based annual bonuses and increases
- above average/good annual leave
- life, disability and funeral cover
- employee wellness support
- educational support &
study leave
- individualised professional development, support and mentorship
- employee discount on school fees
- opportunities for career growth
**Compensation**:
Commensurate with experience
**Position Type:
Permanent**
**Location**:
Rosebank, Johannesburg, South Africa
**SPARK schools encourages persons with disabilities to apply.**
**SPARK Schools may expire the posting of this advertisement at their own discretion.