Professional Assistant - (Csi Administrator)

**Business Unit**:
Discovery Central Services**Function**:
Personal Assistant/Secretary**Date**:
26-Apr-2023**Professional Assistant**
**About Discovery**
- Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.The CSI Administrator role is an integral part of Discovery's Corporate Social Responsibility team and helps to carry out CSI strategic plans. The role is responsible for
Providing administrative support to the CSI team.
- Providing executive support to the department's head.
- Providing administrative and logístical support for key events and campaigns.
- The primary duties of an administrator is to ensure that the Corporate Sustainability department operates with efficiency. The administrator is responsible for maintaining day to day financial, office, administrative and personnel services of the Corporate Sustainability department.
Key Outputs / Job Responsibilities may include but are not limited to:
**Administration**
- Provide executive assistance support to the HoD.
- Provide administration support to the team.
- Supports the team on tasks including travel arrangements, expense processing, agreement and contract processing, meeting coordination and scheduling, and on-boarding of new employees
- Accurately administer the departmental monthly budget allocation
- Compile year-end accruals and budgets for the new fiscal year.
- Collaborate with Senior Specialist to track and review Departmental budget expenditures. Ensure that spending is in line with the budget for the fiscal year on monthly basis.
- Taking and maintaining meeting minutes.
**CSI Administration**
- Support logistics for both external and internal events.
- Providing administrative and logístical support for key campaigns and events such as induction, CANSA Shavathon, and others. (Working with CSI Specialists)
- Manage BUs Finances (Processing payments, reimbursements, submitting recons, etc)
- Collaborate closely with suppliers, procurement, and compliance to ensure CSI compliance.
- Update CSI database in preparation for reporting and audit planning.
**Job / Role Requirements**
**Work Experience**
**Required**
- Over 3 years
**Preferred (would be advantageous)**
- Over 5 years
**Education / Qualifications / Accreditations with Professional Body**
**Required**
- Matric
**Preferred (would be advantageous)**
- Project Management Diploma
**Technical Skills or Knowledge**
**Required**
**Skills**
- **Level:
Basic, Intermediate, Advanced, Expert**
- Use of MS Office software, Project Management, knowledge and understanding of administrative and office policies and procedures
Intermediate
**Preferred (would be advantageous)**
- CSI principles, Project management methodologies.
Intermediate
- EMPLOYMENT EQUITY
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.