Programme Coordinator: Business Development Unit

**Job Advert Summary**:
(This is a 3-year fixed term position based in WWF-SA Head office in Newlands, Cape Town)
WWF is the world’s largest and most respected independent conservation organisation, with over 6 million supporters and a global network active in over 100 countries. WWF's mission is to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature, by conserving the world's biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.
WWF South Africa is a national office that is part of the WWF network. We are a local NGO that has worked for 50 years with the aim of inspiring all South Africans to live in harmony with nature, for the benefit of our country and the wellbeing of all our people. WWFs work is _for nature, for you_.
Our work is challenging and exciting and we love what we do. To join our team, you need to be brilliant at what you do, passionate, results-orientated and have a positive attitude.
**Background**
The purpose of this position is to ensure the smooth day-to-day running of all the transformative finance and selected corporate partnerships in the Sustainable Finance and specific Corporate Partnership programme within the Business Development Unit to ensure that sound financial and administration practices are implemented, recorded, and controlled in addition to aiding the Sustainable Finance Project team as and when required.
**Minimum Requirements**:
- Related post-matric or tertiary qualification
- Minimum of 5 years’ experience in project coordination or project administration
- Superior writing and verbal skills in English and at least another South African language
- Experience in tracking budgets and collating financial reports, bookkeeping knowledge an advantage
- Experience in improving and implementing office administration systems or processes
- Relationship building skills
- Excellent planning and organizing skills
- Advanced level of computer literacy and office communication technology tools
- NetSuite experience an advantage
- Professionalism in personal interactions (both externally and internally)
- Experience in international and domestic travel arrangements
- Attention to detail
- Solutions-focus
- Positive attitude
**Duties and Responsibilities**:
- Improve systems, processes, and policies in support of WWF-SA mission - specifically support better management reporting, information flow and management, business process and organisational planning.
- Support the Sustainable Finance Project and specific Corporate Partnership teams with managing and increasing the effectiveness and efficiency of Business Support including Human Resources, Information Technology, Legal and Finance, through coordination and communication between the administrative and finance support together with the Sustainable Finance Project team.
- Assist with overseeing financial systems and controls.
**Financial Management**:
- Managing the day-to-day processing of accounts receivable and payable through coordination with Finance and Business Support and NetSuite.
- Provide financial administration support, e.G. Assist with processing travel claim forms, processing invoices, obtaining quotes, create purchase orders in NetSuite and liaising with service providers.
- Maintaining filing system of relevant project expenditure and assist with tracking income and expenditure.
- Draw monthly Trial balance and Income statements per project fund and provide this to the relevant Programme or Project Managers.
**Organisational requirements**:
- Coordination of submissions to Project Administration Team (PAT) meetings, specifically relating to approvals of new projects, project amendments, disbursements contracts and disbursement amendments including time extensions, budget reallocations and cost recoveries for Project team.
- Rotational third spotter for Project Administration Meeting.
**Project Coordination**:
- Assist Project team with coordinating income and disbursement agreements and the execution thereof.
- Assist Project team in ensuring they meet their donor reporting by tracking income, report deadlines and notifying them accordingly.
- Assist Project team with creating funding proposals, new grants, and new project numbers in NetSuite.
- Assist Project team with keeping funding proposals, grant and existing project records updated.
- Assist Project team with capturing and maintaining contact records on NetSuite.
**Administration**:
- Assist the Project team with day-to-day administration duties.
- Drafting of project disbursement contracts and addendums.
- Drafting of calling of funds as per the income agreement dates and monitoring that income is allocated to the correct project.
- Ensure that electronic &
paper filing of signed a) contracts, b) Invoices &
payments, c) Reports &
d) Correspondence is kept in order