Store Administrator

The Local Choice Pharmacy require a Store Administrator for their Glen Hills KZN Store. Manage, implement and maintain The Local Choice Corporate Stores company administration policies and procedures by adhering to group standard operating procedures that insure the profitably of the business unit.Essential:
Grade / Matric
1- 2 years in customer consultant. In store retail management disciplines including but limited to stock management, cash, reporting, expense control
Computer skills - Microsoft Office:
Word, Excel, PowerPoint and. Mathematics Advanced
Accounting / Finance /Store profitability, Budgets, Computer Skills SAP, Cashier Operations, Administration, Customer Service, Receiving, Cash Office and, Data CapturingAdvantageous:
Financial / Admin diploma or a relevant 3-year Diploma
SAP. Proficient in operating utilizing typical retail operation systems Till operations, inventory operating systems, time and attendance operating systems, dispensing systems
**Job Description**:
Investigate negative GP values in the business unit and take appropriate actions to identify and rectify controllable errors
Manage goods in transit as directed by standard operating procedures
Investigate and verify manual purchases processed against the business unit
Minimize, investigate, correct and report on business unit negative stock on hand
Minimize, investigate and report on business unit dormant stock
Analyze dormant stock reports for Heads of department to investigate and rectify
Perform the total management including but limited to planning, implementation, investigation and reporting on all store inventory counts
Ensure the physical stock in all storage locations balances with the inventory ledger in SAP
Manage the branch shrinkage and consumable expense within store targets
Commit to ensure the business unit provides and above expectation customer service experience in adherence to company policies and procedures
Employees must follow The Local Choice Corporate Stores policies and procedures as detailed in the standard operating procedures
The customer request system must be operational and actioned on a daily basis
Uphold accurate manual processing of points to customer accounts
Report and encourage new loyalty signups continuously
Manage and facilitate human resource processes, submissions and documentation for the entire business unit in compliance with standard operating procedures
Take total ownership of the workforce management system within the business units. This includes but not limited to master data management and transactional management
Ensure that The Local Choice Corporate Stores performance management systems is implemented and executed as directed by The Local Choice Corporate Stores policies
Take complete control and manage the store cash resources, daily takings and banking in compliance with The Local Choice Corporate Stores operating procedures
Manage tender discrepancies that include value of negatives, value of auto receipts, balancing of returns and value of dormant
Manage all store float discrepancies that include accuracy of stock count, control of adjustments and accuracy of cycle counts
Review the reconciliation of daily takings to turnover
Maintain transaction integrity throughout the branch by:
Effective monitoring, implementation and evaluation of adherence of TLC Corporate Stores internal control procedures
Ensure the accuracy and completeness of store transactions
Accurately level store transactions
Manage cashier service levels and cashier productivity rates
Control overtime and casual spend
Take complete control and manage the store employees and cash resources, daily takings and banking in compliance with The Local Choice Corporate Stores policy as detailed in the standard operating procedures
Ensure balancing of floats
Sign off and investigate run ends on a daily basis
Follow cash collections procedures as detailed in The Local Choice Corporate Stores standard operating procedures
Maintain and manage the integrity of all branch transactions
Total management of the cash and point ofsale functions within the business unit to include standard operating procedures as well as mentorship growth performance and development of all staff members forming these functions
Total management of the goods receiving function, direct and indirect credits function within the business unit to include standard operating procedures as well as mentorship growth performance and development of all staff members forming these functions
Ensure transaction integrity for incoming goods receipts and outgoing returns throughout the business unit by, effective monitoring, implementation and evaluation of adherence of company internal control procedures. Ensure the accuracy and completeness of branch transactions
Prepare the store budget for review where influenced by direct responsibilities
All expense related items must be controlled and managed within budget
All expense related stock must be adjusted to the correct GL accounts on a monthly basis
Ensure the ordering and monitoring of expense related items within the store
Assist with the budget preparation and maintenance within the store
Disseminate, collate and report all relevant information between store and department managers in a manner that encourages strategic goal congruency
Facilitate and assist in any internal or external audits conducted in store
Assist the Store Manager with any reasonable duties in the trading routine and optimizing the operations of the store
Drive in store continuous improvement targets that relate to the portfolio-s direct responsibility
Adhere to all company and business unit deadlines
Adhere to relevant procedures detailed in the code of practice foodstuff and complementary medicine file
Adhere and familiarize yourself with The Local Choice Corporate Stores policies, code of conduct and standard operating procedures available on The Local Choice Corporate Stores intranet
Housekeeping must be in accordance with The Local Choice Corporate Stores standards. Make sure that your workstation is always clean and tidy
Adhere to The Local Choice Corporate Stores Policies and Standard Operating Procedueres
Adhere to Health and Safety rules and regulations
Adhere to The Local Choice Corporate Stores uniform and personal appearance policyCompetencies:
Essential:
Store retail management disciplines. Basis IR management. Retail admin experience, including but not excluding Receiving, Capturing, Till operations, Cash office and Customer services
Basis IR and management training course
English - Read, write, speak and understand. Writing Skills, Oral Communication, Listening, Negotiating, Networking, Persuasive, Communication and, Document Use
Interaction with management / Reps / Store / Head Office. Managing of various departments - Conduct performance management on direct and indirect employees. Trustworthy and honesty. Client Service, Interpersonal Relations, Interpersonal Awareness, Thoroughness, Sensitivity, Sociability and, Social Awareness
Be able to analyze and explain financial and retail reports. Problem Analysis, Evaluation, Problem Solving, Planning and Organizing, Analytical Thinking and, Forming Judgement
Ability to manage team and self. Creative Thinking, Ethics, Even Temperament, Flexibility, Initiative, Personal Credibility, Results, Oriented, Accountability, Adaptability, Ambition, Assertiveness, Attention to detail, Stress Management, Workmanship, Self
- Development, Learning Ability, Confidential to Achieve, Integrity, Perseverance, Independence, Initiative, Innovative Power, Insight, Discipline, Energy, Flexible behavior, Focus on Quality, Business Orientation, Commercial Power, Conduct, Creativity, Decisiveness, Target and Driven
Ability to manage, develop and motivate subordinates to achieve maximum potential in role. Teaming, Delegating, Developing Employees, Conflict Management, Controlling Progress, Coaching, Management Skills, Decision Making, Empowers Others, Influence Leadership, Continuous Education, Manages Change, Employee Engagement and Diversity Management. Risk Management, Project Management, Financial Management Skills, Managing and, Policies &
ProceduresAdvantageous:
2nd Additional languageSpecial conditions of employment:
Driver-s license and own reliable transport
South African citizen or valid work permit
Clear credit and criminal recordsRemuneration and benefits:
Market-related salaryONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN'T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.